Administrative Coordinator

Latitude 53 Contemporary Visual Culture is a vivacious 45 year-old not-for-profit artist-run centre and registered charity that explores the boundaries of contemporary art. Building upon our strong programming history, we create sites for the intersection of contemporary art and ideas in Alberta. Latitude 53 is Alberta’s leading contemporary art centre that animates and promotes thought provoking local, national, and international visual art; stimulates artistic research and education, audience engagement and experimental art practices; and provides a supportive environment for artists taking risks. We would encourage you to explore our website at www.latitude53.org and our blog portal at blog.latitude53.org to discover more about our activities and scope.

Latitude 53 is seeking an experienced Administrative Coordinator to join our staff team at our Edmonton-based gallery.

Responsibilities

Reporting to the Executive Director the Administrative Coordinator is responsible for:

Membership and Donor Coordination

  • Assisting Executive Director with member and donor attraction, management, and donor recognition
  • Creating and documenting charitable tax receipts
  • Coordinating of membership drives and membership outreach programs
  • Maintaining donor and member records

Volunteer Development and Coordination

  • Recruiting, retaining, and communicating with volunteers for administration, special events, opening receptions, and bingo/casino fundraising events
  • Maintaining volunteer database
  • Planning volunteer recognition programs

Gaming Coordination

  • Assisting the Executive Director with bingo and casino reports
  • Overseeing financial tracking
  • Ensuring all volunteer spots are filled for bingo and casino events

Administration Support Coordination

  • Ensuring support for Special Events volunteer teams and committees
  • Completing other duties as required, related to office management

Facility Coordination

  • Coordinating facility rentals, inquiries, and agreements
  • Distributing inter-staff communications regarding facility usage
  • Marketing Latitude 53 for event rentals
  • Coordinating facility maintenance

Bookkeeping

  • Assisting the Executive Director with basic bookkeeping and accounting duties

Qualifications

  • 5+ years Administrative Assistant experience
  • Excellent organization and communication skills
  • Strong computer skills
  • Bookkeeping and/or basic accounting background
  • Background in non-profit organizations with some knowledge of contemporary visual culture in Canada, considered an asset
  • Grant writing and basic knowledge of the Canadian funding landscape for not-for-profit organizations, considered an asset
  • Familiarity with Alberta Gaming and Liquor Commission regulations and application processes, considered an asset

Conditions

This position is a permanent full-time position with a three-month probation period. This position requires 35 hours per week with a salary range of $31,000 - $34,580. This position offers health benefits and an RRSP contribution.

To apply, please send your cover letter and resume to the Latitude 53 board at board@latitude53.org. This job posting will remain active until the vacancy is filled. Suitable applicants will be contacted for interview.

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